Peace of Mind Organizing

Worth repeating: Labels in the refrigerator

21 March 2025

I originally wrote this post ten years ago and was delighted to come across it again today. My message hasn’t changed, though I have to confess I never did label my own refrigerator.

I love labels and I talk about their value all the time. Recently, I wrote on Organize Your Family History that when I see a failed organizing system in a client’s home, I almost always notice the absence of labels.

Labels help you clarify categories and make it easier for you and the people in your home to find and put away items.

When I bring in an Operation: Peace of Mind team, I always try to make sure we label everything so that the client has no difficulty adapting to his or her new organizing systems.

At a recent session, we had the delightful opportunity to go whole hog when the client asked for labels inside the refrigerator. Working with the client, we created zones for various categories of items and came up with labels that were meaningful to the client.

Check out these photos of each refrigerator door:

The main area of the refrigerator was fully labeled as well. I’m afraid my photos don’t allow you to read the labels easily. But you can get the idea of how many zones/labels we created.

A couple of days after the session, my client shared this with me:

I didn’t realize just what a benefit the labels and zones would be. The labels enforce the organization, and the zones really help with the grocery shopping! I took that mental picture to the grocery store last night. Labels in one’s fridge somehow seem weirder than labels other places, but I’m realizing it makes more sense than anywhere!

About six weeks later, she wrote:

I find myself automatically putting stuff in the right place in the fridge if I find things where they don’t belong.

As a professional organizer, that is music to my ears!

I’ve never wanted to put labels in my own refrigerator. It seemed a little hyper-organized, plus I knew it would make my husband feel constrained. However, after seeing this client’s refrigerator and hearing how well it’s working for her, I have to admit I’m tempted!

What about you? Do you have labels in your refrigerator? If not, does it appeal to you?

The meat of my Bullet Journal

13 March 2025

In recent posts, I’ve talked about the spreads I put in the beginning of all my Bullet Journals and the ones I repeat throughout an individual journal.

Today I want to talk about what I write in the bulk of my Bullet Journal. I do what BuJo creator Ryder Carroll calls “rapid logging.” Every day, I jot down the tasks for the day, adding more throughout the day as they come to mind. I use a bullet to indicate a task and when I complete the task, I put an X over the bullet. I also jot down notes when I’m on the phone or in a meeting; those entries, which are mixed in the task entries, are preceded by a dash.

I start a new day’s entry right where I left off the prior day, so that I don’t waste any space in my journal. I start each day with a Washi-tape sticker indicating the day of the month. (See my post on my go-to BuJo supplies.) Then I write the day of week the using a colored marker (either a Zebra Mildliner or a Sharpie S-Note Duo highlighter). That becomes my color of the day.

When I fill up a page, I start a new page and draw a line in the color of day and write the date in that line. (That’s why I like to use a highlighter for the day’s color.) Then I keep taking my notes.

If I’m taking notes for an important meeting, webinar or video, one that I know I want to be able to spot easily, I’ll a make a meeting header. Usually that happens in faux calligraphy using the day’s color to highlight the downstrokes. Sometimes I do it bold letters with a highlighter.

Sometimes I’ll have a little project that needs a checklist or I want to reflect on something when I’m trying to make a decision. I’ll often start a new page for that and give it a special header.

Once a week, as part of my end-of-the-week routine, I go through the week’s pages and add pertinent page numbers to the index at the beginning of the journal. And once a week I write a task list for the coming week. Occasionally I’ll write a task list at the beginning of the month, but a weekly task list usually does the trick for me.

As you can see, I don’t put a lot of effort into perfect penmanship or lettering. Bullet Journaling isn’t a creative outlet for me, it’s a very practical, highly productive practice that helps me stay on top of things.

I’m on my 17th Bullet Journal since January 2022 and this system has worked well for me for the past three years. I can page through my current journal and find what I need without much effort. I can go back to old journals and find what I need fairly easily as well (though I don’t need to often).

There is no one right way to Bullet Journal—that’s one of the beauties of it. This is just the way that works for me. I’m hoping this peek into my journaling will help or inspire you if you’re looking to get started with a Bullet Journal!

Worth repeating (again): Getting past "I might need it some day"

9 March 2025

I wrote this post back in 2018. Now, as then, “I might need it some day” remains one of the most often-heard reasons clients have for hanging on to items they no longer use or love. I wanted to repeat this message again, because if you’re dealing with clutter, you can’t hear it enough.

One of the most common reasons folks (including me) tend to hang to items that they use or love is that they feel they might need it at some point in the future and they fear regretting that they let it go. If you live in a home with plenty of storage space and you’re organized enough that you can find the item when you need it, then this might be no big deal.

But if your home is crowded with “I might need it some day” items, or you don’t have any systems in place to allow you to store the items where you can find them again, you might want to consider asking yourself these questions to get past that barrier:

• What are the chances I’ll need it?
• Will this item likely be the best choice at that time (considering that clothing goes out of fashion, technology becomes obsolete, books go out of date)?
• Would I be able to buy a new one if I did end up needing it?
• What’s the worst that could happen if I did find I needed an item that I had I let go?
• What’s more expensive: replacing the item down the road or hanging on to it indefinitely?

That last point is particularly potent when you pause to consider the cost of keeping stuff you don’t need or love. When your home is crowded with unloved or unused items, it often makes it harder to find the stuff you do love and use. There’s a physical and emotional cost of keeping unwanted items “just in case.”

Sure you might need that item in the future, but if what you need now is more space and order, then perhaps letting it go is the most beneficial course of action. I’ve been a professional organizer for 20 years and I’m constantly reminded that our lives become so much easier when we let go of excess.

Furthering your goals one tiny step at a time

24 February 2025

I’ve been trying to exercise more and build strength, balance and flexibility. I’ve hired a trainer, who has been really helpful. But I’m also on the lookout for small changes I can make that will contribute to that goal.

I created one for 2025 that’s been amazingly easy to implement and that I hope will make a difference:

I stopped using automatic door openers.

I live in a high-rise apartment building and, naturally, there are buttons to press to open the building’s heavy doors to the outside and to the elevator lobby. (They’re intended for people with disabilities to use.) Going in, you hold your fob to the lock, then when the light turns green, you can push a button that will open the door. Going out, it’s the same thing but you don’t have to use your fob.

I decided at the beginning of the year to pull or push open the doors, rather than pushing the button. There are, I think, six doors in our building that have automatic openers. When I first moved in, I would push the button without thinking about it. Now I never use it. I can’t help but think that using my arm muscles this way six or eight times a day will help me become more fit!

The thing that amazes me is how easy it was to make the change because it’s such a small thing. It was more of a mindset shift than anything.

Are there tiny things you could do to help further your goals? Maybe it’s parking further away from the store to get more steps in. Or taking the stairs instead of the elevator.

Or maybe it’s putting your keys in a designated spot each time you enter your home so you don’t have to look for them when it’s time to leave. Or putting your dirty clothes in the hamper, rather than leaving them on the floor. That’s a small thing that can make a big difference.

I encourage you to keep your eye out for little changes you can make in your daily life to help you reach your goals more easily!

Repeating spreads in my Bullet Journal

10 February 2025

This is the third in a series of posts about my Bullet Journaling practice. The first was, My go-to Bullet Journal supplies last week I wrote about The spreads that start my Bullet Journals. Today I’m sharing the spreads that I repeat in my Bullet Journal.

Depending on how busy my life is, a single Bullet Journal lasts me four to six months. I’ve been using a Bullet Journal for three years and a month and I just started my 17th journal. A quick glance through any of my journals will show some spreads that repeat throughout. They include:

• Monthly tasks
• Weekly tasks
• Weekly reflection
• Monthly habits and highlights tracker

Some of the spreads I include when I start a journal need to be repeated because I’ve filled them up. Those include:

• End of the week routine
• Blog post ideas
• Wordle grid (for no good reason, I track my Wordle scores and start words along with the scores of a group of friends I play with…I fill up more than one two grids in the life of a journal)

These spreads are sprinkled throughout my daily chronological journaling. I just start one on a fresh page when I need one. The index makes it easy to find these repeated spreads.

One of the things I love about Bullet Journaling is that you can do it in whatever way works for you. I’ve developed a system that works well for me. I’m hopeful that this series will give you some ideas that you can adapt for your own purposes if you like to use a BuJo. Keep your eye out for the next installment of the series!

The spreads that start my Bullet Journals

5 February 2025

This is the second of a short series of posts about my Bullet Journaling practice. Here’s the first, My go-to Bullet Journal supplies. It’s a pretty in-depth look at the supplies that support my Bullet Journaling habit.

I just started a new Bullet Journal two days ago because I filled up the last one. I’m in the process of creating the spreads that I use at the beginning of each journal. After a couple of evenings’ efforts, I’m almost finished. These are the spreads I always start a journal with:

• Index
• Futurelog: Four pages of the next 12 months of the year, where I jot upcoming deadlines and trips
• My word of the year
• My goals for the current year
• Peace of Mind Organizing’s rates
• Peace of Mind Spending’s rates
• Blog post ideas (for all three blogs)
• A checklist grid for my end of the week routine (There’s a photo of it in this blog post.)
• TV shows to watch (it’s so hard to remember them all!)
• The habits and highlights tracker for the current month

The index is an essential component of my Bullet Journal. The journal I buy, the Scribbles That Matter B5 Dotted Journal Pro comes with four pre-printed pages for an index. It allows me to easily find notable spreads or notes from conversations I think I want to be able to easily access. I’ve found that it can be hard to keep the index updated on the fly, so I’ve created a habit of updating it as part of my end-of-the-week routine.

The Futurelog is a handy place to jot down date-driven things that would clutter up my calendar, like the date a subscription renews so I can decide whether to cancel it. I include the current and the upcoming 11 months, with three months per page. I play around with the format, but this is the one I’m currently using. (I used the same format in the last journal.)

The habits and highlights tracker is a great way for me to keep track of the habits I’m trying to create. It’s very motivating and keeps the habits top of mind. I also use it to jot down highlights, which can be helpful when I’m trying to easily find out when something happened. Here’s a photo of the current one. I’ve been using this format since the beginning, but you can see an earlier iteration of both the habits and highlights tracker and the Futurelog in this 2022 blog post, My love for my Bullet Journal.

These spreads keep on track and make it easy to find the things I reference frequently. I hope you enjoyed this peek into the front of my Bullet Journal. Next time, I’ll post about the spreads I repeat throughout the journal.

My go-to Bullet Journal supplies

28 January 2025

In January 2022, after a two-week trial in a temporary journal, I started using the Bullet Journal method to keep track of my tasks, meeting notes and, really, my life. I blogged about it back then waxing rhapsodic and how it allowed me to be a little bit creative and, more importantly, it was very effective in keeping me sane during an extraordinarily difficult time.

I did not know in January 2022 that I would have to navigate moving my father into assisted living and, just three months later, his death. I didn’t know that my aunt (for whom I was POA) would have a massive stroke and end up in a nursing home for the rest of her life. (She passed away in 2024.) Taking care of the details for my father and my aunt took a great deal of effort and thanks to my trusty BuJo, I was able to have easy access to all the information.

In 2023 and 2024 I navigated some complex health issues for my husband. The doctors all seemed to love that I took copious notes in my journal during appointments and that I kept track of how my husband was feeling on a daily basis in my journal. In 2024 we decided to move into an apartment, do some home renovations, and sell our house. That all happened in a compressed time frame of five months from the time we saw the apartment to the time the house was sold. And in the midst of it my husband had a heart transplant. I wrote everything down in my BuJo and I literally don’t know that I would have been able to pull it all off without that journal.

I started writing a blog post today about how my Bullet Journal has evolved over the last three years but it started getting really long. So I decided to split it up into chunks. Today’s post is about the supplies I use for my Bullet Journal. In upcoming posts, I’ll cover the spreads I put in the beginning of each journal, the spreads that I repeat throughout a journal, how I keep track of tasks, how I take notes, my daily BuJo routine and what I don’t put in my Bullet Journal.

Here’s a photo of my current BuJo, taken on my desk this morning.

I’m just finishing up my 16th journal in three years and have settled into a pretty good set up that works for me. Here are the supplies I keep on hand and use in each journal.

• The journal itself. After a year of trying different journals, I settled on the Scribbles That Matter 120 GSM Dotted Journal – Pro. I love a dot grid and these dots aren’t too bold. I like the 120 gsm paper thickness—it’s just thick enough without making the journal too heavy to carry around comfortably. At roughly 7” × 10”, the B5 size is larger than the standard A5, but it’s my preference because for me it feels spacious and uncramped. It has a nice leather-like hard cover and opens flat and stays open. My only complaint about it (and I expressed this to the company) is that the page numbers are faint and hard to read in dim light. Also, the odd numbered page numbers are the left-hand page, which is just weird for me.

• The pen I use for writing text. I love, love, love the Pilot Frixion Synergy 05 clickable erasable pen with black gel ink. It writes smoothly, and has an extra fine point. But here’s the best part: It’s completely erasable—it uses a special thermosensitive ink that disappears when rubbed with the pen’s “eraser” because of the heat generated by the friction. (There’s no eraser dust!) And it’s refillable. Did I mention it writes smoothly?

• The highlighters I use for color accents. I use color throughout my Bullet Journal—each day is assigned a color to make it easy for me to keep track of when something was written. My two favorite types of highlighters for this purpose are Zebra Mildliners and the Sharpie S-Note Duo marker. Both pens have a broader chisel tip on one end and a finer tip on the other. (Mildliner also has a brush tip version with a finer tip on the other end.)

• White gel pen. I sometimes like to embellish the colors with white pen, as in the photo above. I like Sakura Gelly Roll white gel pens.

• Washi tape. I like using writable paper Washi tape from Jet Pens for headers on spreads. I also use perforated dated writable Washi tape to designate the date of each’s day entry. I stick to one design per month and change it up at the beginning of a month.

• The pen holster. I use two pens each day in my journal. One is for writing text and one for color coding. I like to keep them handy and easy to carry with me. This pen holster holds the two in place nicely. It was a game changer for me.

• Stickers for the cover. I place a new sticker on each journal. It usually has some sort of inspirational or motivational saying. I tend to buy them from Big Moods. I usually go straight to the Positivity Stickers section.

• Sliding pen pouch. I keep my highlighters on my desk top in this sliding pen pouch that stands up nicely and slides up and zips so I can take the collection with me.

The Bullet Journal method has worked so well for me that I want to blog in more detail about it and, perhaps, do videos. There’s a whole universe of BuJo videos out there that show incredibly beautiful (and seemingly unattainable) journals. I want to people to know that creating an attractive BuJo doesn’t have to difficult or time-consuming. Let me know if you’d be interested in seeing some BuJo videos from me!

Please keep an eye out for future BuJo posts!